Apple Leadership Summit – The Workshops pt 2

The workshop spent some time looking at the range of tools to support and manage iOS devices and so I’ll run through some of the areas which it covered. I’ll also try to highlight where most of us are when it comes to many schools trying to do ad-hoc management of devices. For the sake of short-hand I will use iPad to describe an iOS device … but I could easily say iPhone or iPod Touch.

The first things we are generally all used to using is iTunes. Those of us with personal devices or those who are using BYOD / student leased devices are likely to not see a lot of use of iTunes as it is done by the user instead. Some schools with only a handful of devices might be using iTunes managed from one machine to look after devices .

All devices, whichever method you use, needs to go through 4 phases and iTunes can manage all those.

  1. Activate
  2. Update
  3. Configure
  4. Sync

When you get an iPad out the box or when you do a remote wipe it needs to be activated. It can be done over the air (with the advent of iOS5) or it is commonly done using iTunes for many users. This allows you to set up basic things like language, country, enable / disable location services, connect to a network and restoring from a saved backup (an important idea to come back to later).  It is also possible to put iTunes in Activation-only mode so that the update / config / sync can be done by other users and other tools.

The iPad will then check to ensure that it has the latest version of iOS (remembering that it cannot restore a backup from a newer iOS version). You then configure the iPad as to how it will backup, whether it can sync over Wi-Fi, what it will sync (going into detail in the tabs for Apps, Tones, Music, Movies, TV Shows, etc), type of video quality (i.e. between HD and SD) and so on. In the general summary tab I personally think that people should have a good look at the ‘Configure Universal Access’ button as the use of voiceover and zoom can be quite handy for many learners.

Once you have the device the way you want it with the relevant Apps and media then it will sync, taking us through to the final action of setting up an iPad in the simplest manner, via iTunes. Of course, trying to do this for a raft of devices is neither practical nor efficient. The simplest method of doing this on bulk is to take one iPad, build it the way you like it and then restore the backup onto each new iPad as you activate it, which will go some way to automating the configuration and sync sections.

And this is where a lot of school stay … an ad-hoc arrangement where a HLTA or IT Technician has to build a new ‘image’ (well … backup an exemplar iPad) and load it onto the other devices. There is little ‘locking down’ of the machine and whilst it is a bit of a mess to cope with it can be a lot cheaper than spending a lot of time and money on the other tools.

There are some quick wins though. iTunes on its own will allow you to configure certain things but to really perfect a device you need delve into the on-device configuration. Setting up for home sharing can make it easy for learners to access resources shared via iTunes (always use a second AppleID for this in my experience) but the real benefits come when you look into Settings > General > Restrictions. Here you can turn off access to iTunes, installing or deleting apps, YouTube and even Safari … though Ned and co did warn us to be careful about this as some Apps make use of Safari to work. You can set the ratings for content, allow or block In-App purchases, and more. Well worth having a look at the Online Manual of iOS 5 for more information about what setting you can control.

And this deals with basic setup of the iPad. Fine for a handful of devices and there are some tools to make bulk restore / sync a possibility when also tied in with storage / security trolleys.

In the next blog post we look at iPhone Configuration Utility and who this will build a profile of setting for you similar to the manual job of using iTunes / on-device settings.

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